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5 Ways Using Collaboration Tools Can Improve Your Business

5 Ways Using Collaboration Tools Can Improve Your Business

Know Actual about Collaboration Factors

The Answer of Collaboration Meaning | Definition:

Collaboration is the joint working effort or process by which two or more people or organizations to complete a task or achieve the goals. Most Collaboration requires every time leadership, although the form of leadership can be more social within a decentralized and egalitarian group.

One of the biggest factors that contribute to the success of any business is whether its employees are capable of teaming up. By working in a team, employees can be faster and more effective in their work compared to people who work on projects alone. more…

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Working together also makes employees more responsible, which is an important way to increase their motivation levels, especially when teams work virtually. In every day increasing competition, it was going to become more important in today’s world to highly encourage creativity in the office to improve productivity and promote healthy employee relationships. it is all this – a technique, a tool, and an attribute – and you can find many articles and books that tell you how you can use it to solve problems, for innovation and creativity, and how to embed them in the culture of an organization.

Read also about: Prosperities Meaning  |  Reliable Meaning

It is the best way for work that has emerged from the collaboration of people or groups. Collaboration in the workplace has become a hot topic for a number of managers and employees who want to positively influence company results. At the most basic level, cooperation takes place when two or more people work together towards a common goal. Teams that work together often have access to greater resources, recognition, and rewards when faced with competition for finite resources.

Creating “Collaboration” – A Process that Works

Over the years, the term collaboration has lost its luster by becoming synonymous with words such as collaboration, synergy, and teamwork. Although these words are each an important part of the collaboration, they are not of equal value. Cooperation, as a term, is much more than just a characteristic of an effective team; it is a process in itself.

According to Michael Winer and Karen Ray in their book, The Collaboration Handbook,

Real-time it is a mutually more beneficial and well-defined good relationship entered into by two or more individuals/groups or organizations to achieve results that they are likely to achieve together than only.

It is the well-defined relationship part of the definition that really distinguishes collaboration as a process. In a collaborative process, the goal is not only to achieve the desired outcome but to achieve that desired outcome in the most efficient and effective way for the organization (s) and for all collaborating parties involved. This can only be achieved if the collaborating parties pay as much attention to how they work together as to the work itself. Without one or the other, real it, synergy and teamwork cannot take place.

Agreement to Cooperate in “Collaboration”

Before they agree to cooperate, the collaborating parties must understand the key elements of this process:

* Collaboration requires equality between participants (i.e., members view each other as equal partners in this process, regardless of title or position in the company).

* Cooperation is based on mutual goals (i.e. members set common goals in advance that benefit all parties involved).

Collaboration depends on shared responsibility for participation and decision-making (i.e., decisions are made with everyone’s input and everyone is expected to support the decisions taken).

* Cooperation means shared resources (i.e., parties are expected to easily share information and resources with each other to improve the project in question).

* Collaboration requires shared responsibility for results (i.e., roles are responsibilities are equally distributed among members of the group along with setting expectations and timelines).

* Cooperation depends on mutual trust (i.e. members must be able to rely on each other and be able to communicate continuously in an open and honest manner).

These key elements essentially distinguish cooperation as the highly interdependent and exciting process that it is; a process that requires a prior commitment to work within these elements of all participating entities before they proceed.

The “Collaboration” Process

After you have agreed to collaborate, the first and most important part of the collaborative process is to create the process itself. This includes the drafting of essential guidelines (see below) that serve as the framework for how the collaborating parties will collaborate during the project. This can be done with an independent facilitator or with a member of one of the cooperating parties who acts as a facilitator. Either way, it is this first phase of the collaborative process that makes all parties succeed.

Collaborative Guideline in “Collaboration”

Parties are encouraged to adjust the following discussion items below to their specific situation.

1. Bring project parties together.
2. Provide insight into the scope of the project and the project expectations.
3. Define project success / desired results.
4. Define/discuss collaboration within the project, specifically:

a) Leadership

  • Who is the leader (s) of this cooperation process?
  • What are their responsibilities?
  • What does the group need to know about the style of the leader?
  •  What kind of support can the leader/group expect from management?

b) Roles/responsibilities and ownership issues

  • What other roles must be defined within the group?
  • What specific responsibilities should be assigned to group members?
  • Are there commitments/timetables to be established and agreed on this point?
  • What support do group members need from each other?
  • What level of ownership/control must group members adopt and / or release?

c) Communication

  • What should group members communicate with each other?
  • What is the most effective way for group members to communicate with each other (i.e., e-mail, voicemail, face-to-face, telephone calls, meetings)?
  • How often do group members need to communicate with each other?
  • How will the group communicate about what they do to people outside the collaboration?

d) Decision making

  • In the spirit of cooperation, what will the primary decision-making method be (democratic, delegated, consensus, consensus by qualification, unanimous)?
  • How will the group make decisions if they cannot reach an agreement?
  • What is expected of each other after decisions have been made?

e) Time management / Prioritization

  • What time should priority be given to issues that the group should discuss to ensure that everyone agrees on what is being done and when?
  • What other responsibilities or projects do group members have that can influence their involvement in the collaborative process and deadlines?
  • Have agreements been made on priorities to be made on this point?

f) Disagreements

  • What process should group members use to handle disagreements within the group?
  • How are disagreements treated that seem insoluble?
g) Accountability
  • How does the group determine responsibility?
  • How will group members measure responsibility?
  • What should happen if a group member knows they cannot meet a deadline or assignment?
  • What happens if a group member is not accountable?
h) External sources

Which resources are needed outside the direct cooperation group?

– How does the group plan to get the level of support/buy-in from these external sources?

i) Milestones

– What milestones can the group use to measure its progress?

j) Reward and recognition
  • How can the group reward and recognize each other for progress and future successes in creating collaboration?
  • How can the group reward and recognize each other for progress and future successes in achieving the desired results?
  • How can the group of people feel involved, useful and appreciated in the collaborative process?
k) Evaluation plan
  1. What does the group have to do to ensure that they can constantly give each other constructive feedback?
  2. Is an interim evaluation/check-in planned to ensure that the group is on track with achieving their goals?
  3. Is an evaluation after the project planned to evaluate the cooperation process and the results/outcomes?
  4. Identify any other potential obstacles to collaboration that may arise and resolve issues.
  5. Identify components that may not need to be completed together.
  6. Obtaining a commitment to work together from each member to proceed according to the agreed cooperation guidelines.
A Process Worth Exploring in Collaboration

Once collaborating parties have completed and implemented the process in which they can collaborate most effectively, they are well on their way to achieving superior results that they would not otherwise have achieved. It is important to note that the collaborative process is not suitable for everyone or for all situations that require more cooperation and teamwork. It must be used selectively with the right people, for the right reasons, and with full management support. A little less would be a mistake.

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